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MHOA Executive Board Minutes January 16, 2003

President Robin Chapell called the MHOA Executive Board meeting to order at 9:45 am, at Newton City Hall, Room 222, Thursday, December 19, 2002

PRESENT: Sharon Walker Mastenbrook, Gregory Erickson, Jennifer Sullivan, Donna Moultrup, Joel M. Hollis, Dawn Sibor, Joanne Martel, Linda Shea, Jane M. Fiore, John Higgins, Nancy Allen, Richard L. Ray, John Canning, Ruth Clay, Bruce Capman, Kathleen MacVarish, Phyllis Boucher, Robin Chapell, Louis Gitto, David Naparstek Frank Singleton, Gail Nixon, Jeanmarie Kent Joyce, Jana Ferguson, Paul McNulty, Tom Carbone.

APPROVAL OF MINUTES: The minutes of December 19, 2002 were approved by vote.

TREASURER’S REPORT: Phyllis Boucher submitted the Treasurer’s Report. It was approved by vote. There is a $500.00 loss for the year.

EXECUTIVE DIRECTOR’S REPORT: Dawn Sibor
1. Several new members were approved:
Regular members
· Ted Amato, Food Inspector, Leominster Health Dept.
· Paul Sevigny, Health Agent, W. Newbury
· Edward Charles Covahey, Environmental Health Agent, Lexington
· Gary Covino, Health Agent, Dudley
· James Starbard, Assistant Sanitarian, Marlboro BOH
· Paul Pictoni, Food & Milk Inspector, Fall River BOH

Associate members
· Nancy Daday, Solid Waste Administrator, Attleboro
· Richard Edgehille, Dental Technician, Hanson
· Eleanor Hynes, Assistant Town Nurse, Somerset
· Norma Napoleon, RN, Public Health Nurse, Norton
· Marcia Lee, Patron Associates Hands on Health

2. Thirty people have asked for access to the Grant Makers website
3. Several skin cancer grants have come back to MHOA
4. A person approached MHOA about Lyme disease information and programs. MHOA suggests she talk with DPH about a DPH program she could join
5. The MassPro meeting included a discussion of flu vaccine funding for next year. The funding is in question. Also DPH has submitted to become a Medicare Provider.

PRESIDENT’S REPORT: Robin Chapell
1. The Coalition for Local Public Health has finished a document, which was three years in the making. The goal is to give this document to the new DPH Commissioner. The document deals with public health infrastructure. The document includes several appendices, one of which is the MHOA White Paper on Unfunded Mandates. Another covers tobacco. The coalition also requests $2000 from each member organization to fund a lobbyist. The coalition will meet with the DPH Bioterrorism group soon.
2. Jim Hyde of the Medical Foundation is putting together a grant to request risk-communication training. MHOA is requested to join in the application as an affiliate. It was voted to have Robin send a letter of support for the grant application.

DPH NEWS: Jana Ferguson
Bioterrorism:
The RFQ for a survey tool to do a needs assessment has been released. The deadline for submission is 1-24-03. The deadline may be extended one week.
There is no new information about the regional coordinator positions. No timetable for hiring has yet been set because the positions still must be approved by DPH and then posted. MHOA will have a representative on the hiring committee. MHOA will offer the position to MHOA members. MHOA will make a final decision on its representative later. DPH makes the final hiring decision.
Jana is investigating the status of the MHOA/MEHA request for $8000 for spring bioterrorism training.
Jana is looking into the issue of an MOU for local communities to join together on public health issues as well as bioterrorism.

DEP NEWS: Lou Gitto
All DEP seminars have been set up. Letters will go out in February. Greg will put the agendas on the MHOA website if he gets the information.

DEP NEWS: John Higgins
John handed out copies of the perc rate regulation change. He will e-mail when a final downloadable version is available.
Title 5 will change in the spring or summer to cover composting toilets and other things.

MEHA: Paul McNulty
MEHA is trying to set up an odor/dust/noise workshop.
MEHA wants to continue the cooperative newsletter with MHOA for now.
MEHA/MHOA treasurers will discuss a deficit on a joint training and resolve the issue.

COMMITTEE REPORTS:

BY-LAW COMMITTEE: Greg Erickson
By-law changes were presented.
There were discussions of the definitions of regular and associate members. Several other issues were discussed and several corrections to the proposed by-law changes were noted. All changes will be made and the by-laws presented at the March meeting for approval.

EDUCATION COMMITTEE: Robin Chapell
Todd Dresser and Frank Singleton were appointed to this committee.
The roster is not available yet.
MHOA applications should include a list of committees to encourage participation on committees.

WEB SITE: Greg Erickson
The web site is backed up because of technical difficulties.

Donna Moultrup offered flu pandemic packets.

The meeting adjourned at 11:55 am.

Respectfully submitted,
Sharon Walker Mastenbrook, Secretary

MHOA Executive Board Minutes February 13, 2003
As amended on March 20, 2003

President Robin Chapell called the MHOA Executive Board meeting to order at 10:15 am, at Newton City Hall, Room 222, Thursday, February 13, 2003.

PRESENT: Donna Moultrup, Sharon Walker Mastenbrook, Joel M. Hollis, Joanne Martel, Ruth Clay, Lou-Ann Clement, Gregory Erickson, Paul McNulty, Louis F. Gitto, Jennifer Sullivan, Linda Shea, Robin Chapell, Dawn Sibor, Jeanmarie Kent Joyce, Rich Ray, Jane Gallahue, Holly Detroy, Tom Carbone, Jane M. Fiore, Jana Ferguson, Ernest J. Matthew, Beverley Anderson, Charlie Kanicki, Howard Wensley, Frank Singleton, John McNally, Beth Altman, Beverley Hirschorn, Gail Nixon, Kathleen McVarish

APPROVAL OF MINUTES: It was moved, seconded and approved to accept the minutes of January 16, 2003.

TREASURER'S REPORT: Robin Chapell submitted the Treasurer’s Report and the 2002 Conference Report. It was moved, seconded and approved to have the Treasurer shift $39,000 from the checking account to the money market account.

EXECUTIVE DIRECTOR'S REPORT: Dawn Sibor
1. Seventeen new members were approved:
Regular members:
· Lisa Sanders, Sanitarian/Bacteriologist, Chicopee BOH
· Alexander Thompson, Sanitarian, Canton BOH
· Elizabeth (Wiby) Swedberg, Assistant Health Agent, Athol
· John Olander, Health Agent, Richmond
· Lucas Davis, Sanitary Inspector, Taunton
· Daniel Bresnahan, Public Health Director, Holyoke
· Andrew Pelliter, Public Health Director, Auburn
· Robert Ethier, Health Agent, Wareham
Associate members:
· Clayton Thomas, MD, BOH member, Brimfield
· Steven Farrick, BOH member, Brimfield
· Richard Costa, BOH chair, Brimfield
· Magda Polack, BOH member, Brimfield
· Karen Marino, BOH member, Brimfield
· Sean Goodwin, NH Bureau of Emergency Communication, NH
· Donna Rose, Public Health Nurse, Grafton
· Diane Coste, Public Health Nurse, Arlington
· Robert Savory, Associate member, Wareham BOH 2.
2. Hep C grant: MHOA application not funded for the second time, another grant application is due 3-10-03. Dawn will talk to MAPHNA before deciding to submit another grant application.
3. Skin cancer grant recipients will be announced 3-1-03.
4. Camp/pool flyers are out for upcoming trainings.
5. Quarterly meeting flyers are out.
6. HACCP training in Springfield will be rescheduled for the end of April.
7. TURI grant information will be out by the end of February.
8. DEP trainings will have sheets for CEUs.
9. New MHOA brochures will be printed soon.

PRESIDENT’S REPORT: Robin Chapell
1. Mass. Medical foundation is writing a grant for training. MHOA is a small part of this grant.
2. The Coalition for Local Public Health is writing a letter to the new Commissioner of DPH.
3. Ed Kunce is the acting commissioner of DEP.
4. DEP will cut 35 positions tomorrow and 200 cut positions are projected for July 2003.

DEP News: Lou Gitto
The Wilmington DEP office will be closed. The files in the office will be transferred to the Milbury office.

DPH News: Howard Wensley (Community Sanitation)
1. The new commissioner is from Rhode Island.
2. DEP Deputy Director has taken a new job. There is no deputy director at the present.
3. Budget cuts for now include School Health, Tobacco Control, Substance Abuse, Pregnancy prevention
4. Recreational Camp Regs. will be impacted by a new law requiring CORI checks on volunteers and all employees. Juvenile records will be opened for the CORI checks. All camp employees must have Mass. CORIs, even out of state employees. A Visa includes a CORI. DPH will inform all BOHs of these changes. There are some other minor changes in the camp regs.
5. DPH has received EPA money for marine beaches. DPH will hire two persons to work on marine beach testing and monitoring.
6. DPH will put out RFPs for fees for testing marine beaches.

DPH News: Beth Altman (Food and Drug)
1. No budget cuts as yet.
2. May 14-16 NEFDOA conference in Plymouth
3. Meat and poultry processing at retail sites course in April
4. Department is hiring a bio-security coordinator

DPH News: Charles Kanicki
1. There is a bill in the Legislature about towns cooperating legally on various issues, much as Fire Departments now provide mutual aid to other Fire Departments.

DPH News: Jana Ferguson
2. The smallpox vaccine was rolled out yesterday. Ten people received the vaccine.
3. Hospital teams are being prepared.
4. The vaccine is for people willing to be exposed to smallpox.
5. Community response teams will be set up in May. No need to recruit volunteers now because the purpose of the teams is not yet clear.
6. After one case, the response teams will not be needed because everyone will get vaccinated.
7. Jana is keeping information on potential staff for the response teams.
8. The needs assessment work group is beginning to evaluate proposals from venders.
9. See DPH website for more on the various work groups.
10. Health Alert Network pilot is underway. Volunteers are still needed for the pilot.
11. A local planning tool for bioterrorism is being developed.

EDUCATION COMMITTEE: Tom Carbone
1. April 10 joint meeting with MEHA being planned.

PERSONNEL COMMITTEE: Kathleen MacVarish
Job descriptions and contracts for MHOA contract employees are being written. The material will be ready for the next meeting.

BYLAW COMMITTEE: Greg Erickson, Lou An Clement, Joanne Martel
1. The third draft of the bylaws was passed out and discussed with changes being noted. The current Mission Statement was changed as follows: “The mission of the Massachusetts Health Officers Association is to assist and support staff of local health departments in meeting their statutory responsibilities to the public through programs of education, technical assistance, representation and resource development and by providing educational and informational programs to the general public on public health topics.”
2. There was a discussion of the status of public health nurses as members. After much discussion it was moved, seconded and voted to allow public health nurses to be regular members, not associate members.

RETIREMENT COMMITTEE: Lou Ann Clement
There is a new bill concerning retirement classification of public health personnel. MHOA will e-mail information.

CONFERENCE COMMITTEE: Donna Moultrup
The committee will meet after this morning meeting.

Frank Singleton attended a United We Stand Meeting about state budget cuts.

The MHOA/MEHA meeting on Noise, Dust and Odor is coming up on February 27, 2003 in Boxborough.

Donna Moultrup asks MHOA to consider holding CPO refresher courses because many public health officials who took CPOs will have them expire this year.

SCHOLARSHIP COMMITTEE: Linda Shea
Please nominate scholarship recipients. Awards will be made in June.

The next Meeting is on March 20, 2003.

The meeting adjourned at 12:05 pm.

Respectfully Submitted,
Sharon Walker Mastenbrook, Secretary

MHOA Executive Board Minutes March 20, 2003

President Robin Chapell called the MHOA Executive Board meeting to order at 9:45 am, at Cyprian Keyes Golf club, Boylston on March 20, 2003.

PRESENT: Sharon Walker Mastenbrook, Joel M. Hollis, Joanne Martel, Lou-Ann Clement, Gregory Erickson, Paul McNulty, Louis F. Gitto, Jennifer Sullivan, Linda Shea, Robin Chapell, Jeanmarie Kent Joyce, Richard Ray, Holly Detroy, Tom Carbone, John Higgins, Kathleen MacVarish, Bruce Capman, Phyllis Boucher, Paul Etkind, Nancy Allen, Richard Day.

APPROVAL OF MINUTES: It was moved, seconded and approved to accept the minutes of February 13, 2003, as amended.

TREASURER'S REPORT: Phyllis Boucher submitted the Treasurer’s Report. Monthly reports are not always accurate representations of the status of MHOA’s accounts. The budget is on target with past years. Phyllis Boucher also reported that the job descriptions for Executive Director and Membership Coordinator, as well as the contract for these positions have been written. Included are methods to calculate costs for these positions with a break-even goal. There was a discussion of handling monetary losses at a joint activity. The question of how much of the loss each party in the joint activity should bear was discussed. The newsletter in print form was discussed. Robin Chapell will appoint a committee to find a solution to the form of the newsletter.

EXECUTIVE DIRECTOR'S REPORT: Robin Chapell presented the report for Dawn Sibor. The report is attached.

1. Skin Cancer mini grants will be presented today.
2. MHOA will receive money for biomonitoring trainings in June.
3. Twelve new members were approved:
Regular members:
· Bridgette Braley, Health Agent, Nashoba
· Kimberly Kelly, Assistant Health Inspector, Tir-Town Health Dept.
· William DePardo, Code Enforcement Officer, City of Metheun
· Michael Berberian, Health Inspector, Worcester
· Frank Glynn, Food/Health Inspector, Quincy
· Janice Trainor-Tellier, Director, Health Dept., Wellesley
· William Donnelly, Health Agent, Oxford
· Brian Fitzgerald, Chief Sanitarian, Holyoke

Associate members:
· Karen McKim, PH Nurse, Quincy
· Ruth Jones, PH Nurse, Quincy
· Kathryn Bridges-Gray, Chairperson, BOH, Northfield
· Ted Wysocki Jr., Chairman, BOH, Wales
PRESIDENT’S REPORT: Robin Chapell
1. The NACHO Conference on forensics and epidemiology is in Atlanta. One public health representative is needed. Robin nominated Lou-Ann Clement to be MHOA’s representative.
2. The Coalition for Local Public Health members will each receive $30,000 for bioterrorism training. The money must be used by August 2003 and must not be for personnel. There was a discussion of ideas for spending the money: table top exercises, infectious disease response handbook, enhancement of our website. Tom Carbone is the main contact for proposing uses for the money.
3. The Coalition of Local Public Health met recently. The group will meet with the new Commissioner of Public Health soon. Robin Chapell will meet with the new Commissioner to introduce MHOA.
4. The Strategic Plan calls for new committees, many of which need volunteers.
5. April 10, 2003 is the date for the joint MHOA/MEHA meeting.
6. There will not be an April Executive Board meeting unless there is an emergency.
7. There was a discussion of the roster and future formats. There is a need for a new one, but DEP and DPH will be changing soon. The roster should reflect the new arrangement. Therefore, now is not the time to produce a new one. Robin Chapell proposed as a temporary measure to put the most recent membership on the website. A new committee will study the roster format and contents.

DEP News: John Higgins
· Title 5 changes to be announced soon. The changes include language on grey water, B layer, perc rate, recertification for system inspectors and soil evaluators
· NERO will close.

BYLAW COMMITTEE: Greg Erickson
The Committee presented the amended bylaws to the Executive Board.

Article I – Name

The name of this association shall be Massachusetts Health Officers Association, Incorporated, hereinafter referred to as the Association.

Article II – Mission Statement

The mission of the Massachusetts Health Officers Association is to assist and support staff of local health departments in meeting their statutory responsibilities to the public through programs of education, technical assistance, representation and resource development and by providing educational and informational programs to the general public on public health topics.

Article III – Membership

Regular Member: Qualification for Regular Membership shall be:

(1.) Any Certified Health Officer (C.H.O.), certified by the Board of Certification of Health Officers, of the Commonwealth of Massachusetts, or

(2.) any person employed by a regional or local municipal agency as a Commissioner, Director, Assistant Director, Administrator, Health Agent, Inspector, Public Health Nurse, or Sanitarian whose primary purpose is carrying out the public health mandate of that agency. A person shall not be qualified who, by virtue of an appointment as an agent of a Board of Health, may carry out tasks which are incidental to, or support functions of, the persons listed above. Such persons not qualified may include, but not be limited to, secretary, clerk, animal control officer, tobacco control director, and contracted personnel or agencies. Determination of Regular Membership shall be made, and all membership shall be established, by a majority vote of the Executive Committee except where otherwise provided.

A Regular Member of over three years who is no longer connected with official health work may continue as a Regular Member.

Every Regular Member and Associate Member shall pay annual dues as set forth by the Executive Committee except as specifically exempted elsewhere in these By-Laws.

Retired Membership: may be given to any member of the Association with three or more years standing as a Regular Member, who has retired from active employment in the health field. The annual dues for a retired member shall be 50% of the Regular Membership dues.

Member Emeritus: may be granted by a two-thirds vote of the Executive Committee to a Regular Member in recognition to that member’s contribution over time to the Association and to the field of Public Health. The Member Emeritus shall enjoy all the privileges of a Regular Member and shall be exempt from paying dues.

Associate Member: All others who desire to join the Association for the purpose of supporting and advancing the objectives of its regular membership who do not meet the requirements of regular membership may become Associate Members. Associate Members shall have all the privileges and responsibilities of Regular Members except that an Associate Member may not vote, nor hold office in the Association, and may not be a member of the Executive Committee.

Honorary Membership: may be given to any person so designated by a two-thirds vote of the Executive Committee who has shown exemplary accomplishment in the field of Public or Environmental Health. Honorary Members shall not pay dues.

Article IV – Officers

Section 1. The officers of the Association shall be: President, Vice President, Secretary and Treasurer. Only regular members who are currently employed as executive or administrative head or deputy director of a local or regional municipal health agency shall be qualified to fill the offices of President, Vice President or Secretary.

Section 2. The President shall preside at all meetings of the Association and the Executive Committee, and shall be an ex-officio voting member of all standing committees and shall have the general powers and duties of supervision and management usually vested in the President of a Corporation.

Section 3. The Vice President, upon absence or disability of the President, shall perform the duties and exercise the powers of President and shall perform such other duties as the Executive Committee may delegate. The Vice President shall serve as Chairperson of the Conference Committee.

Section 4. The Secretary shall be responsible for preparing and maintaining the minutes of all meetings of the Executive Committee and general membership. The Secretary shall also be known as the Clerk of the Corporation.

Section 5. The Treasurer shall be the custodian of all funds collected or received by the Association and shall manage all financial matters of the Association. Under the general direction of the Executive Committee, the Treasurer shall have the authority to control and disburse those funds, making an accounting of receipts and disbursements at each annual meeting and on the date of retirement as Treasurer. In the absence of the Treasurer, the President is authorized to issue checks with the approval of the Executive Committee. The Treasurer shall receive a stipend as recommended by the Personnel Committee and voted by the Executive Committee.

Section 6. Election of Officers and the Executive Committee shall be held at the Annual Meeting. The election portion of the Annual Meeting shall be conducted by the Chairperson of the Nominating Committee.

Section 7. The term of office for all Officers and the Executive Committee shall be one year effective January 1 of each year. The President and Vice President may serve for a maximum of two consecutive years.

Article V - Executive Committee

Section 1. The Executive Committee shall consist of six (6) regular members elected from the six regions as established by the Department of Public Health. One member from the Western Region, one member from the Central Region, one member from the Northeast Region, one member from the Metro Region, one member from the Southeast Region and one member from the Boston Region. They shall be elected under the provision of Section 2 of Article V. Additionally, there shall be nine (9) regular members-at-large elected at the Annual Meeting from the general membership, as well as the four (4) Officers of the Association as enumerated in Article IV, Section 1. All past Presidents of the Association shall serve as ex-officio, voting members of the Executive Committee.

Section 2. All regular members of each region shall caucus prior to the election at the Annual Meeting and shall present to the general membership one name of a regular member from their region to serve as their representative on the Executive Committee. In the case that no nominee is nominated by a specific region, or a region’s nominee is not elected, then that position shall be filled by any regular member duly elected by the membership.

Section 3. Regional classification and membership shall be defined by the prime location of employment of the regular member as opposed to the or town of residence. In the case that a regular member is not employed in a health related occupation, his or her city/town of residence shall determine regional membership.

Section 4. The Executive Committee shall have the authority to fill any and all vacancies, as they might occur, on the Executive Committee and any staff or contracted services by majority vote of such Executive Committee.

Article VI - Committees

All Committees shall act in accordance with the policies voted by the Executive Committee.

Section 1. There shall be a Nominating Committee consisting of at least three (3) regular members appointed by the President at least thirty (30) days prior to the Annual Meeting. At each Annual Meeting the Nomination Committee shall present the names of at least nine (9) regular members as nominees for the positions of members-at-large on the Executive Committee. The Nominating Committee shall further present the name of at least one (1) regular member for each of the Offices of President, Vice President, Secretary, and Treasurer as nominees for election by the general membership. Further nominations may be submitted from the floor, at the Annual Meeting by any regular member. No nomination from the floor will be allowed for a regional position unless there has been no nomination by the caucus of that region in accordance with Article V, Section 2.

Section 2. There shall be a Finance Committee appointed by the President, not to exceed seven (7) members, two (2) of whom shall be the Executive Director and the Treasurer. It shall be the responsibility of this Committee to develop the annual budget to be presented to the Executive Committee in March of each year for the following fiscal year. This Committee shall be responsible for developing and maintaining a Financial Policy Manual.

Section 3. There shall be an Awards Committee appointed by the President consisting of twelve members. The members shall be past recipients of the John D. Crowley Award, the Michael D. Saraco Award, and the Public Health Nurses Award whenever possible. The members shall form subcommittees to select a new recipient for their respective award. The full committee shall select a new recipient for the Curtis M. Hilliard Award. Nominations shall be accepted from any member of the Association. President’s Awards may be presented at the discretion of the President.

Section 4. There shall be a Conference Committee appointed each year by the Vice President who will serve as its Chair. This Committee shall hold all the responsibility for the planning, implementation, and fiscal decisions of this Conference.

Section 5. There shall be a Newsletter committee appointed by the President. This Committee shall be responsible for the publication of the Newsletter.

Section 6. There shall be an Education Committee of at least two (2) persons appointed by the President. This Committee shall be responsible for the educational meetings of the Association other than the Quarterly Meetings and the Conference.

Section 7. There shall be a Personnel Committee of up to five (5) members appointed by the President. It shall be the responsibility of this Committee to make recommendations regarding the employment or termination of individuals. This Committee shall also maintain and update any job descriptions and conduct annual an review of all employees.

Section 8. There shall be a Scholarship Committee of not less than three (3) members appointed by the president. It shall be the responsibility of this Committee to review applications for the Amy Naparstek Memorial Scholarship and to submit said nominees to the Executive Committee for their ratification.

Section 9. Special Committees may be established by the President as needed with the approval, by majority vote, of the Executive Committee.

Article VII – Employees

In order to carry out the day-to-day operations of the Association the Executive Committee may, after consulting with the Personnel Committee and Finance Committee, hire or terminate employees or service providers, as it deems necessary.

Article VIII – Finances

Section 1. An audit by a CPA shall be conducted: when there is a change in the position of Treasurer; as required by state or federal law; or when deemed necessary by the Executive Committee, but not less than every three years.

Article IX – Meetings

Section 1. There shall be at least four regular meetings of the membership of the Association held each year.

Section 2. The Annual Meeting shall be held in the fall of each year on a specific date to be determined by the Conference Committee with the concurrence of the Executive Committee.

Section 3. Fifteen (15) voting members shall constitute a quorum for regular meetings.

Section 4. The Executive Committee shall meet as needed. Ten (10) members of the Executive Committee shall constitute a quorum of that body for the purpose of conducting meetings and acting on business of the Association.

Section 5. Roberts Revised Rules of Order shall govern the proceedings of the meetings of the Association and the Executive Committee.

Section 6. The President, or any ten (10) members of the Executive Committee, may convene a meeting of the Association or Executive Committee at any time, provided that not less than seven (7) days prior to the proposed date of such meeting, notice shall be given to all members of the date, time and place of such meeting and the business to be discussed.

Article X – Amendment of the By-laws

Section 1. The Membership of the Association may amend or adopt these By-Laws at any meeting of the general membership. The Executive Committee shall review, consider and report to the membership on any proposed amendment or change of By-Laws. The Executive committee may from time to time appoint a special Committee for the purpose of reviewing and proposing amendments or changes to the By-Laws. Such Special Committee shall report to the Executive Committee and the Association. Amendments or By-Law changes may be adopted by a simple majority of the voting members present at the meeting provided that the proposed amendments or changes have been submitted in writing to the membership at least seven (7) days prior to the meeting.

SCHOLARSHIP COMMITTEE: Linda Shea
Please nominate scholarship recipients.

The next Meeting is on May 15, 2003 at Newton City Hall at 9:30 am.

The meeting adjourned at 11:45 am.

Respectfully Submitted,
Sharon Walker Mastenbrook, Secretary

MHOA Executive Board Minutes May 15, 2003

President Robin Chapell called the MHOA Executive Board meeting to order at 9:45 am, at Newton City Hall, Room 222, Thursday, May 15, 2003.

PRESENT: Donna Moultrup, Sharon Walker Mastenbrook, Joel M. Hollis, John Higgins, Ruth Clay, Lou-Ann Clement, Louis F. Gitto, Jennifer Sullivan, Linda Shea, Robin Chapell, Dawn Sibor, Jeanmarie Kent Joyce, Richard Ray, Jane Gallahue, Holly Detroy, Beverly Anderson, Charlie Kanicki, Howard Wensley, Beth Altman, Beverley Hirschorn, Gail Nixon, Kathleen McVarish, Ruth-Ellen Sandler, Phyllis Boucher, Brian Haak, David Naparstek, John Canning, Rich Day, Anne Collins, Claudia Beaudet, Bruce Chapman.

TREASURER'S REPORT: Year to date report was discussed by Phyllis Boucher and it was accepted unanimously. MHOA is in a slightly better position than this time last year indicated by the fact that a money market transfer is not necessary at this time.

MEMBER SERVICES COORDINATOR'S REPORT: Ruth Ellen Sandler reported the following new members, which were accepted unanimously:

Eight new members were approved:
Regular members:
Jarvis, Lee D Health Agent Town of Spencer
DelFino, Michael A Sr. Code Enforcement Insp. City of Waltham
Conboy, Allison Registered Sanitarian City of Medford

Associate members:

Biagi, Henry M J Principal Consultant Designs by Biagi
Hochmuth, Greg Environmental Planner Thomas E Neve Asso
Locurto, Donna Director Stoughton VNA
Riddle, Glenn Principal Consultant TEC Environmental
Ronald, Mote PH Nurse Town of Dracut

EXECUTIVE DIRECTOR'S REPORT: Dawn Sibor
1. Dawn Sibor will put a summary of local budget cuts on the website.
2. The MHOA committee list was circulated for comments and corrections.
3. MHOA did submit a letter of intent for a Toxic Use Reduction Grant but did not receive an invitation to apply. Lynn Rose did receive an invitation and she will include MHOA in her proposal.
4. The Biomonitoring workshops have had a poor turnout.
5. The TURI workshops have been going very well.
6. Dawn has a CD Rom on influenza and pneumococcal immunizations if anyone is interested.
7. The HACCP, Camp & Pool and the Foodborne Illness workshops have all gone very well.
8. Dawn will be away for two weeks in June.
9. The report is attached.

PRESIDENT’S REPORT: Robin Chapell
· Robin Chapell met with the Coalition for Local Public Health. They are working on a document for legislators regarding improving local public health. Robin requested a vote of support from the Executive Committee for the work on this document.
· Bruce Capman and Dan Ottenheimer from MHOA and Mike Moore and Joel Hollis from MEHA will work with Ruth Ellen Sandler on the preparation of the new roster.
· Trainings: Bioterrorism Satellite Training Day is July 8, 2003. Registration is poor so far. Phyllis Boucher is a facilitator for this event. Anyone interested in being a facilitator will need to take two days of training. Volunteers are still needed.
· Four of the five members of the Coalition for Local Public Health are participating in table-top emergency preparedness exercises on the following dates:
July 15, 2003 Taunton
July 16, 2003 Tyngsboro
July 17, 2003 Holyoke
July 21, 2003 Worcester
July 22, 2003 Newton
· Solid Waste Training (“Money to Burn”): June 18, 2003: Holiday Inn, Boxborough, MA
· Paul Etkind has left DPH for a job in Washington, D.C.
· MHOA will send a letter to Edward Kunce of the DEP about NERO, staying in Wilmington.

DPH News: Howard Wensley (Community Sanitation)
· Swimming Pools: There are no changes in the regs.
· Bathing Beaches: Brian Haak will be working on an EPA marine beach grant for doing sanitary surveys, GIS mapping, and water quality testing of all marine beaches. G & L Labs will do the testing. 59 communities are involved. There will be electronic reporting of results. Posted beaches will be on the DPH website
· The State Sanitary Code concerning housing is being revised. The first meeting will be on June 5, 2003. anyone with concerns should send e-mail or letters to Howard Wensley.
· Final emergency regs on recreational camps have been promulgated. The definition of “employee” is amended as well as CORI changes. It is not necessary for the BOH to look at all CORI /SORI forms for every person. A random sample is adequate. There is no liability for health agents if one CORI isn’t done. There are no DPH interns this year. Joel Hollis and Charlie Kanecki will look at camps.

DPH News: Beth Altman (Food and Drug)
· The FBI trainings were excellent.
· Frozen Dessert regs. will be out at the end of summer. Local BOHs will get a mailing.

DPH News: Charles Kanicki
A potential SARS episode at a pilgrimage in Western MA was an excellent example of cooperation and surveillance experience.

DEP News: John Higgins
70-100 layoffs are coming on July 1, 2003.
NERO is closed, staff has moved to Worcester.
The wastewater operators training will continue through December. More training is needed but DEP may not be involved.
Emergency response staff are moving to Lawrence.
Regular staff are moving to Boston and possibly Worcester. The files are being taken to Salem. The training center staff are moving to Worcester.
The classroom in Milbury is being upgraded and the classroom will be left open.
Soil evaluator classes are pending, with approximately seven classes expected.
Title 5 proposed changes are in review. Topics include licensing, clarification of confusing sections, CEUs for soil evaluators, system inspectors and treatment plant operators.

COMMITTEE: Lou Ann Clement
The Forensic and Epidemiology Seminars in Atlanta were excellent, as was the whole experience of attending this conference.
GUEST SPEAKER: Anne Collins, Director of the Division of Professional Licensure
She greeted the group, explained her background (legal, state government). She stated her goals include dealing with a backlog of cases and public education about the value of a licensed professional. She thanked MHOA for allowing her to come to the meeting. She is trying to meet the groups who have professional licenses. She also asked for MHOA’s support of her division. Some issues brought up in the meeting were the impact on local BOHs of poor quality Title 5 plans drawn by a professional with a license, nail salon complaints, R.S. and C.H.O. boards.

BIOTERRORISM COMMITTEE: Ruth Clay
· July 8 is a satellite broadcast.
· The up-coming MHOA training is to be interactive, with specific procedures, objectives, ways for local BOH to get involved if there is no active LEPC, and the table top is to be a real experience.

SCHOLARSHIP COMMITTEE: Linda Shea
· There are nine applicants.
· The Scholarship Committee will meet to decide on recipients.
· The recipients will be honored in September.
· The scholarship application will be re-written for next year.

MEMBER SERVICES: Ruth-Ellen Sandler
At present there are 519 members with 350 regular, 119 associate, 26 retired, and 13 emeritus.

SMALL POX WORKING GROUP:
A pre-event plan is being revised to include community-based volunteers.
Volunteers are still needed
Five task groups are being organized

At Harvard Pilgrim the CHNA meeting will be on Tuesday, May 20, 2003 at 9:30 am.

RECORDS COMMITTEE: Howard Wesley
This committee is in limbo for now.

The next newsletter is coming out. Joe Godzik needs material.

Sandy Collins for the Varicella Committee will send e-mail to members

RISK COMMUNICATION COMMITTEE:
Our proposal not funded with Massachusetts Medical.

EDUCATION COMMITTTEE: Jennifer Sullivan
· Topics for recent discussion at the committee were bioterrorism and long-term goals.

CONFERENCE COMMITTEE: Donna Moultrup
· The committee will meet after this morning meeting.
· Volunteers are needed for Awards, Advertising pages, and Chair of the Management program

The next Meeting is on Thursday, June 26, 2003 from 9:30 am until Noon at Newton City Hall, Room 222. The Conference Committee will meet after the Executive Committee Meeting on the 26th in Room 222.

The meeting adjourned at 12:00 pm.

Respectfully Submitted,
Sharon Walker Mastenbrook, Secretary

MHOA Executive Board Minutes June 26, 2003

Vice President Donna Moultrup called the MHOA Executive Board meeting to order at 9:30 am, at Newton City Hall, Room 222, Thursday, June 26, 2003.

PRESENT: Donna Moultrup, Sharon Walker Mastenbrook, Joel M. Hollis, Joanne Martel, Lou-Ann Clement, Gregory Erickson, Louis F. Gitto, Jennifer Sullivan, Linda Shea, Dawn Sibor, Jeanmarie Kent Joyce, Rich Day, Jane Gallahue, Jana Ferguson, Beverley Anderson, Kathleen MacVarish, John Higgins, Phyllis Boucher, Nancy Allen, David Naparstek, John Canning, Bruce Cohen

APPROVAL OF MINUTES:
There was a discussion of the minutes and how to amend minutes. In the future, from this meeting forward, minutes will be marked as “draft.” The minutes will be approved either as is or with changes and the approved version then marked as “final.”

TREASURER'S REPORT:
Phyllis Boucher reports MHOA is okay financially. The report is attached. Dawn Sibor commented on the report. Some negatives on the report will become positives when pledged funds are received (Biomonitoring and TURN Grant). It was moved, seconded and approved to accept the Treasurer’s Report as amended by Dawn Sibor.

There was a discussion of the $5.00 fee charged for trainings. Phyllis Boucher reports it is too costly to process such a small fee. She suggests making a minimum fee of $10.00.

Phyllis handed out guidelines for pricing MHOA events. After discussion it was moved, seconded and approved to use these guidelines.

EXECUTIVE DIRECTOR'S REPORT: Dawn Sibor
1. Two new members were approved:
Regular members:
· John Ciccotelli, Director, Canton
Associate members:
· Jo Ann Pettengill, self-employed, candidate for Ludlow BOH
2. Dawn will send a form to DPH so MHOA can receive funding from DPH.
3. TURN grant for this year almost over. There was good feedback but not good attendance. Todd Dresser has a new idea about a new grant proposal for next year. Dawn will investigate the new idea before deciding on re-applying for a new grant. She will contact the Executive Board members before making a final decision.
4. Dawn will try to get copies of a useful booklet entitled “Environmental and Health Hazards Resource Book.”
5. New scholarship recipients are Stacey Lane and Lisa Hebert.
6. A copy of the 04 state budget was passed around for viewing.
7. Emergency Preparedness Trainings need enrollment. One suggestion was to advertise trainings on the MHOA list serve and to invite health officials to attend without a team.
8. TB testing in the schools law needs legislative support. Individual members are encouraged to call legislators.
9. Dawn will be out two days in July.
10. MHOA Committees list to be amended.
11. Dawn needs information on local budget cuts from members.

DPH Bureau of Health Statistics: Bruce Cohen
DPH is not monolithic in its release of information, reports and studies. There is no central registry of released information. Information is released bureau by bureau. Some community specific data is released. Also, DPH issues an annual report of health statistics and an annual cancer registry. DPH tries to provide advance notice of community specific data so that a local community won’t be surprised. There was a discussion of interpreting DPH data and how it is sometimes difficult for a local community to explain the data. One suggestion was to have DPH provide text explaining statistical data. Another is to always provide pre-notification of the local communities when community-specific data is released. Also, it was suggested not to report less than five cases unless a critical public health issue.

PRESIDENT’S REPORT: Donna Moultrup for Robin Chapell
1. The Boston Globe South Weekly has a write up of the new commissioner of DEP Robert Golledge Jr.
2. Anne Collins, Director of the Division of Licensure, thanks us for inviting her to our meeting.
3. MHOA has been invited to the Engineering Board to discuss Title 5 issues. A volunteer is needed.
4. MHOA and MAHB will write the new DEP commissioner explaining why John Higgins’ position as a direct liaison to the local boards of health helps the local/state partnership.

DPH/Bioterrorism: Jana Ferguson
1. The bioterrorism needs assessment project is in process. DPH is working with the vendor for the final assessment tool.
2. There is a small meeting for local stakeholders on bioterrorism analysis tomorrow at the state lab. One volunteer is needed.
3. Jana wants to add time on our bioterrorism trainings to discuss stakeholder analysis. She will ask the coalition for local public health for permission to do this. DPH needs information for the needs assessment final tool. Data collection will begin in September.
4. The regional coordinators are being selected. There is a pool of good candidates.
5. DPH is drafting a progress report and an application for more CDC funding.
6. Risk communication for bioterrorism may be upcoming.
7. The satellite broadcast is July 8, 2003.

DEP: John Higgins
The new commissioner is Robert Golledge Jr.
75 people will be laid off.
30-50 additional layoffs will be in July 2003.
NERO has moved to Boston.
A soil evaluator class will take place in July in the Lakeville area. There will be more classes in the fall. The price is the same as before.
Lou Gitto will be reassigned in DEP during the next month.
A new DEP roster will come out soon.

CONFERENCE COMMITTEE: Donna Moultrup
A preliminary program will be out in August.
The plenary speaker is Jim Hyde of Tufts. He will speak on risk communication.
The conference committee will meet after this morning meeting.

SCHOLARSHIP COMMITTEE: Linda Shea
Two scholarships were awarded.
The rules for applying will be rewritten for next year to be clearer.

PERSONNEL: Kathleen MacVarish
1. A policy about registration was presented so that the Executive Director does not have to be at every training. It was moved, seconded and approved that the Executive Director can appoint a MHOA member representative to staff the registration table in exchange for one free registration for that person.
2. A pledge for the Executive Board members was presented.
3. The personnel evaluation is being put in place for next year.

SOLID WASTE: Nancy Allen
Allen reported that the Solid Waste Committee has not met recently due to DEP changes. Some communities put on a conference last week with over 200 participants. The name of the conference was “Money to Burn.”

INTERNET/WEBSITE: Greg Erickson
There was a discussion of spam. The MHOA password has been put back for e-mail.
The calendar on the website is only as accurate as people report events. Please check calendar entries to make sure they are correct.

The next Meeting is on September 18, 2003.

The meeting adjourned at 12:00 pm.

Respectfully Submitted,
Sharon Walker Mastenbrook, Secretary

DRAFT

MHOA Executive Board Minutes June 26, 2003

Vice President Donna Moultrup called the MHOA Executive Board meeting to order at 9:30 am, at Newton City Hall, Room 222, Thursday, June 26, 2003.

There was a discussion of the $5.00 fee charged for trainings Phyllis Boucher reports it is too costly to process such a small fee. She suggests making a minimum fee of $10.00.

Phyllis handed out guidelines for pricing MHOA events. After discussion it was moved, seconded and approved to use these guidelines.

EXECUTIVE DIRECTOR'S REPORT: Dawn Sibor
1. Two new members were approved:
Regular members:
· John Ciccotelli, Director, Canton
Associate members:
· Jo Ann Pettengill, self-employed, candidate for Ludlow BOH
2. Dawn will send a form to DPH so MHOA can receive funding from DPH.
3. TURN grant for this year almost over. There was good feedback but not good attendance. Todd Dresser has a new idea about a new grant proposal for next year. Dawn will investigate the new idea before deciding on re-applying for a new grant. She will contact the Executive Board members before making a final decision.
4. Dawn will try to get copies of a useful booklet entitled “Environmental and Health Hazards Resource Book.”
5. New scholarship recipients are Stacey Lane and Lisa Hebert.
6. A copy of the 04 state budget was passed around for viewing.
7. Emergency Preparedness Trainings need enrollment. One suggestion was to advertise trainings on the MHOA list serve and to invite health officials to attend without a team.
8. TB testing in the schools law needs legislative support on this issue is needed. Individual members are encouraged to call legislators.
9. Dawn will be out two days in July.
10. MHOA Committees list to be amended.
11. Dawn needs information on local budget cuts from members.

DPH/Bioterrorism: Jana Ferguson
1. The bioterrorism needs assessment project is in process. DPH is working with the vendor for the final assessment tool.
2. There is a small meeting for local stakeholders on bioterrorism analysis tomorrow at the state lab. One volunteer is needed.
3. Jana wants to add time on our bioterrorism trainings to discuss stakeholder analysis. She will ask the coalition for local public health for permission to do this. DPH needs information for the needs assessment final tool. Data collection will begin in September.
4. The regional coordinators are being selected. There is a pool of good candidates.
5. DPH is drafting a progress report and an application for more CDC funding.
6. Task communication for bioterrorism may be upcoming.
7. The satellite broadcast is July 8, 2003.

SCHOLARSHIP COMMITTEE: Linda Shea
Two scholarships were awarded.
The rules for applying will be rewritten for next year to be clearer.

The next Meeting is on September 18, 2003.

The meeting adjourned at 12:00 pm.

Respectfully Submitted,
Sharon Walker Mastenbrook, Secretary

MHOA Executive Board Minutes September 18, 2003

Vice President Donna Moultrup called the MHOA Executive Board meeting to order at 9:40 am, at Cyprian Keyes Golf Club, Thursday, September 18, 2003.

PRESENT: Donna Moultrup, Sharon Walker Mastenbrook, Joel M. Hollis, Joanne Martel, Gregory Erickson, Jennifer Sullivan, Linda Shea, Dawn Sibor, Jana Ferguson, Beverley Anderson, John Higgins, Phyllis Boucher, Nancy Allen, Mary Clark, Don Snyder, Beverly Hirschhorn Jane Fiore, Diane Brown-Couture, Paul McNulty, Richard L. Ray, Manuel Serrano, Charlie Kaniecki, Claudia Beaudet, Sharon Pelosi, David Trout, Jennifer Murphy, Dr. Susan Lett, Stephanie Schauer , Tom Carbone

INTRODUCTION OF REGIONAL COORDINATORS
Jana Ferguson introduced the regional preparedness coordinators:
· Beverley Anderson, Region 4A
· Don Snyder, Region 1
· Diane Brown-Couture, Region 5
· Mary Clark, Region 4B
· David Trout, Region 3

APPROVAL OF MINUTES:
Sharon Walker Mastenbrook presented revised minutes for February 13, 2003 and draft minutes for March 20, 2003, May15, 2003 and June26, 2003. It was moved, seconded and voted to accept the February 13 minutes. It was moved, seconded and voted to accept the draft minutes (March 20, 2003, May15, 2003, June26, 2003) as final minutes.

TREASURER'S REPORT:
Phyllis Boucher distributed the Treasurer’s Report. It was moved, seconded and voted to accept the Treasurer’s Report.

EXECUTIVE DIRECTOR'S REPORT: Dawn Sibor
· TUR grant application was not submitted. It will not be submitted in the future.
· MHOA policies were distributed to members of the Executive Board.
· Several training opportunities for infectious disease surveillance will be available soon.
· The Retirement Bill was being heard at the State House at the same time as the board meeting.
· Coalition for Local Public Health will meet with Suzanne Condon concerning emergency preparedness.
· Risk communication trainings begin in October.
· The minutes from the last Food Establishment Advisory Committee are available from Holly DeTroy.
· Joel Hollis and Ruth Ellen Sandler are working on the roster.
· New committees named in the Strategic Plan are being established.
· There will be a Massage Regulation Committee to review the current regulations.
· MassPro has information about listing local flu clinics on the web.
· Roster billing training will be soon. Joanne Martel noted changes in the roster billing process will be covered in the training.
· MassPro has a list of private clinics for flu shots.
· It is still possible to order flu vaccine.
· The Coalition for Local Public Health will hire a lobbyist to track bills involving local public health.
· There was a discussion of requests from MHOA of Certificates of Attendance. The issued was tabled.
· Cosmetology training seminars are moving forward.
· Engineering and land surveyors board of registration will send out a survey concerning problems encountered by local health departments
· New members were presented and approved:
Regular members:
· Amy Ewing, OH Nurse, Methuen
· Sherrie McCullough, Assistant Health Director, Brewster
· Terry Arsenault, OH Nurse, Amesbury
· Kathy Fox, environmental Health, Lexington
· Manuel J. Serrano, Senior Code Enforcement Inspector, Pittsfield
Associate members:
· Robert M. Gray, Wetlands professional, Sabatia, Inc.
· Donald G. Snyder, Regional Preparedness Coordinator, MDPH
· Dennise Horrocks, Health Officer, Plaistow, NH
· Elizabeth Dupre, Engineer, Clear Water Environmental

DPH DIVISION OF COMMUNITY SANITATION: Jennifer Murphy
· Brad Prenney is the acting director
· Howard Wensley is retiring but will work one day a week
· There is a change in camp regs immunization schedule.
· DPH will offer camp training again.

DEP: John Higgins
· John Higgins is leaving DEP.
· Sharon Pelosi will be the MHOA contact: sharon.pelosi@state.ma.us or 617-556-1104.
· The DEP office in Lakeville may close.

MEHA: Joel Hollis
· Yankee Conference is next week.

MAHB: no report

DPH/Bioterrorism: Jana Ferguson
1. The bioterrorism needs assessment survey is almost ready. It must be completed by 12-31-03. Community deadline is 10-31-03. Information will be sent soon to local boards of health.
2. DPH is gathering ideas about what local boards of health suggest the regional coordinators should have as duties. The first priorities for the coordinators include the needs assessment survey and work with consultants on how funding should be distributed in the regions.

GUEST SPEAKERS: Dr. Susan Lett and Stephanie Schauer of PDPH gave a presentation on Varicella Reporting. Following the presentation, there was a discussion of the topic and feedback given to the speakers.

OLD BUSINESS: Jennifer Sullivan asked for MHOA Awards Nominations.

CONFERENCE COMMITTEE: Donna Moultrup
The preliminary program is out.

INTERNET/WEBSITE and COMMITTEE REPORTS: Greg Erickson
If anyone has Title 5 revisions proposals: see Greg
Nominating committee is seeking nominations. Any current member of the Executive Board that wants to resign should speak to Greg.
The website is okay. Do not forward anything to list@mhoa.com

The next Meeting is on October 16, 2003 from 9:30am to 12:00 pm at Newton City Hall, Room 222.

The meeting adjourned at 12:00 pm.

Respectfully Submitted,
Sharon Walker Mastenbrook, Secretary

MHOA Executive Board Minutes October 16, 2003

.
President Robin Chapell called the MHOA Executive Committee meeting to order at 9:50 AM on Thursday, October 16, 2003 at Newton City Hall.

PRESENT: Robin Chapell, Donna Moultrup, Linda Shea, Dawn Sibor, Phyllis Boucher, Jennifer Sullivan, Joel Hollis, Greg Erickson, Jane Gallahue,Jean Marie Joyce, Howard Wensley, Jennifer Murphy, Gail Nixon, BeverlyHirschorn, Richard Rae, Bruce Capman, David Naparstek, Ruth Clay, JoanneMartel, Richard Day, Beth Altman

APPROVAL OF MINUTES:
It was moved, seconded and voted to accept the September 18, 2003 draft minutes as final minutes.

TREASURER'S REPORT: Phyllis Boucher Treasurer Phyllis Boucher stated that the treasurer's report will be presented quarterly, instead of monthly.

EXECUTIVE DIRECTOR'S REPORT: Dawn Sibor
. MHOA policy packets were distributed to executive committee members
. Dawn passed around a book she compiled of the skin cancer grant programs
. Surveillance training brochures were mailed to boards of health last week
. Dawn received a letter from the advocacy group, "Healthcare for All" stating that they would be interested in making a presentation to the group. After some discussion it was decided that we save this presentation for next year's conference
. The salary survey will be put on the web page.
. Dawn has continued working with the Board of Professional Licensure. She met with Anne Collins, Executive Director and Stephen Nemmers, Deputy Director. She will follow-up with them in two weeks.
. The Healthy Cosmetology Committee met with the Board of Cosmetology to review training information. Yesterday, the Healthy Cosmetology Committee provided a two-hour educational training about health hazards, ventilation and other issues to the Board of Cosmetology. There is a question pertaining to the issuing of occupancy permits and whether or not building departments check for state ventilation standards.
. Mark Fenton from Smart Growth, is applying to CDC for money to host a conference in Massachusetts in regard to public health and urban growth. They are looking for a sponsor and would like to work with MHOA to provide this conference if they get the money.
. The following new associate members were presented and approved: Stanley Szczurko, consultant, Ethan Mascoop, consultant

PRESIDENT'S REPORT: Robin Chapell
. Robin Chapell and Donna Moultrup met with Robert Golledge, Jr., DEP Commissioner. Robin let him know that MHOA wants to be a full partner with DEP and would like to know about proposed changes in advance. It appears that decisions are not made based on protecting public health. He stated that the next three months will be crucial. There will be more layoffs. Revenue generating programs will continue. Next year looks like it will be a lean year as well. He will be coming to the MHOA conference.
. Robin met with Glen Haas and Sharon Pilosi to discuss continuing education for soil evaluators when the training center has closed. MHOA requested and Glen agreed that he will hold off with requiring continuing education for soil evaluators until outstanding issues havebeen resolved. He stated that the February DEP/MHOA seminars will take place in 04.
. Coalition of Local Public Health met with Suzanne Condon to discuss the Bioterrorism initiatives. Suzanne is a big supporter of local public health. She made a commitment to attend every other meeting of the Coalition. The Coalition informed her that infrastructure is important and that the BT money is needed to support the infrastructure. $3.5 million needs to be spent by 12/31/03. It will be distributed regionally and sub-regionally but they need ideas. The money cannot be spent on personnel. Robin stated that regional inspectors will serve all communities on a regional basis and would like to pursue this option. Ruth Clay stated that communities can't share resources until every town has the basic resources in place. . Robin stated that the MHOA templates are in the works so that each town does not have to write their own plans.

DPH FOOD PROTECTION PROGRAM: Beth Altman
. Frozen Dessert Regulations have been promulgated. There is a typo in the bacterial standards in the new regulation. This is a glitch that FFP hopes to resolve administratively.
. FFP has been notified that they received a new innovative food safety grant but have not received the money yet.
. Food Safety Task Force received $5000.00 for a conference. This will be used for Partnership for Food Safety Education on training modules.
. FFP will be amending 105 CMR 590.000 but will not be adopting the 2001 Federal Food Code in its entirety. Only the most important changes will
be adopted. FFP is waiting for the 2003 code.

DPH COMMUNITY SANITATION: Jen Murphy
. Jen reported that Howard has officially retired.
. Two marine beach inspectors have been hired and will be trained over the winter months.
. Immunization sections of the Camp Regulations need to be revised administratively and will hopefully go to public hearing in January.

DEP: See President's Report

MEHA: No report

MAHB: No report

COMMITTEE REPORTS:

WEB PAGE: Greg Erickson
. Greg has finally figured out web problems. Members need to use the forum page to ask questions but you must register first.
. Broadcast email can no longer be sent by just anyone. Executive Committee members can send broadcast email through Greg or Dawn or by
using a password. The password will be protected and can only be used by Greg, Dawn, Officers, Executive Committee, and key committee chairs.
Can no longer send attachments or forward anything because those items are considered Spam.
. Robin thanked Greg for all of his work solving the web page problems.

TITLE V ROUNDTABLE: Greg Erickson, Greg distributed proposed changes to Title V. He is not looking for comments at this time.

CONFERENCE COMMITTEE: Donna Moultrup
. Registration was at 98 a week ago.
. Lou Ann Clement is doing sponsors. Clivus is sponsoring the printing of the program. Cultec is sponsoring the registration gift, which is a plastic clip case. Mill River Consulting is giving away three free septic plan reviews for funny stories.
. Donna is holding a "stuffing the packets party" at her house on October 28, 2003 from 7-9pm.
. The program booklet and evaluation is the same as last year.
. Sing along on Thursday night-bring you instruments.
. Both commissioners have accepted our invitation to speak at lunch-they will be allowed to bring 3 staff members each.

SILENT AUCTION: Linda Shea
. In need of items. Can give items to Linda, Gail Nixon in Walpole or Jane Fiori in Reading. Broadcast emails have not been sent due to problems with the web page. Dawn will send out broadcast email.

SARS COMMITTEE: Joanne Martel
. SARS draft plan will be out soon.
. There are questions about the legal ramifications in regard to the Isolation and Quarantine Regulations.
. Educational materials are needed for boards of health.

SMALLPOX WORKING GROUP: Gail Nixon
. Committee discussed the Strategic National Stockpile model plan for communities.
. Discussed surge capacity. Using dentists in emergency for dispensing medications.
. 153 people vaccinated for small pox so far in MA. New coordinator, Patty Scanlon is working with groups to be vaccinated. Nine groups are ready to be trained, and four more are interested.

OLD BUSINESS
Joanne Martel has a concern with individual case reporting of Varicella directly to DPH. DPH has removed the local board of Health from communicable disease investigation but has set up isolation and quarantine regulations that include Varicella. Robin asked Joanne to send a letter to Dr. Lett in regard to this concern.

Phyllis Boucher stated that MHOA pays for the officers to attend retirement dinners. If the officers cannot attend, executive committee members are considered. Please notify Phyllis if you are attending Howard Wensley's or Joe Godzik's dinner.

Jennifer Sullivan informed the group that we need an Emeritus List. Send suggestions to Dawn.

The next meeting will be held at the conference on November 5, 2003.

Meeting adjourned at 11:50 A.M.

Respectfully Submitted
Linda R. Shea

MHOA ANNUAL MEETING November 5, 2003

The Annual Meeting of the Massachusetts Health Officers’ Association came to order at 5:10 pm on Wednesday, November 5, 2003, in the Grand Ballroom at the Sheraton Hyannis Resort in Hyannis, MA.

Present: President Robin Chapell, Vice-President Donna Moultrup, Treasurer Phyllis Boucher and members: Greg Erickson, Richard Ray, Bob Jacques, Steve Calichman, Kevin O’Brien, Linda Shea, Brent Reagor, Everett Penney, Lou-Ann Clement, Thomas Carbone, Horace Baxter, Lois Luniewicz, Elaine Wozny, Dan Ottenheimer, Beverly Anderson, Jennifer Sullivan, Ruth-Ellen Sandler, Don Snyder, Charlie Kaniecki, John Felix, John Canning, Beverly Hirschhorn, Russell Henderson, Philip Leger, Ernie Mathieu, Jeanmarie Kent Joyce, David Naparstek, John Coulon, Jane Fiore, Jane Gallahue, Gail Nixon, Joanne Martel, Richard Day, Sandy Collins, Ruth Clay, Nancy Allen, Joel Hollis, Paul McNulty, Howard Wensley, Elizabeth Canning, and Dawn Sibor.

The following slate of officers was voted unanimously: President, Donna Moultrup from Belmont; Vice-President, Sharon Mastenbrook from Watertown; Secretary, Richard Day from Chelmsford; and Treasurer, Phyllis Boucher from Norwood.

Regional Caucuses were then held and the following Regional Representatives were elected:
Western Beverly Hirshhorn
Central Nancy Allen
Northeast Tom Carbone
Metro west Brent Reagor
Southeast Jeanmarie Kent Joyce
Boston John Coulon

The entire membership then voted unanimously to accept the slate of Regional Representatives as presented by the Regional Caucuses.

The following names were then nominated for Members At Large of the Executive Committee:
Beverly Anderson
Richard Ray
Bruce Capman
Lou-Ann Clement
Holly Detroy
Jane Fiore
Joel Hollis
Joanne Martel
Gail Nixon
Mark Oram
Russell Henderson
Vote was then taken by confidential paper ballot by members selecting nine of the eleven names nominated.

While the votes were counted, Dan Ottenheimer, of Mill River Consulting, moderated the telling of Title 5 stories and members voted on the funniest. There were six stories told and two were selected to share the prize of three free plan reviews. Richard Ray of Nantucket and Richard Day of Chelmsford won the prize. Since both of them are well versed in Title 5 issues, they are planning to find a town in the western part of the State to which they can donate the prize. Appreciation was expressed to Dan Ottenheimer for the enjoyable distraction during the vote count.

The following were voted as Members At Large to the Executive Committee:

Beverly Anderson
Richard Ray
Lou-Ann Clement
Holly Detroy
Jane Fiore
Joel Hollis
Joanne Martel
Gail Nixon
Russell Henderson

The Annual Meeting was adjourned at 5:55 pm. The next Annual Meeting will be held Wednesday, November 3, 2004.

Respectfully submitted,

Donna Moultrup, Vice-President

MHOA Executive Board Minutes December 18, 2003

President Robin Chapell called the MHOA Executive Board meeting to order at 9:30 am, at Cyprian Keyes Golf Club, Thursday, December 18, 2003.

PRESENT: Priscilla Neves, Donna Moultrup, Lou-Ann Clement, Brent Reagor, Paul McNulty, Claudia Sarti-Beaudet, Charlie Kaniecki, John Felix, Dawn Sibor, Sigale Zitomersky, Richard Day, Robin Chapell, Joanne Martel, Nancy Allen, John Coulon, Joel M. Hollis, Russell T. Henderson, John Higgins, Jennifer Sullivan, Jane Gallahue, Beth Altman, Sharon Walker Mastenbrook, Cheryl Kelly, Beverly Anderson, Tom Carbone, Holly Detroy, Jeanmarie Kent Joyce, Gail Nixon, Leo F. Cormier, Mario Salvatore, Bill Wall, Richard Ducharme

APPROVAL OF MINUTES:
Draft minutes for October and November 2003 were presented. Two spelling corrections were noted. It was moved, seconded and voted to accept the draft minutes with corrections as final minutes.

TREASURER'S REPORT:
The Treasurer’s Report was presented. It was moved, seconded and voted to discuss the Treasurer’s Report at the next meeting when the Treasurer could be present.

EXECUTIVE DIRECTOR'S REPORT: Dawn Sibor
· MHOA received a letter from Al DeMaria with a $100 donation to the organization to honor the retirement of Paul Etkind.
· MHOA sent a letter supporting a smoke-free workplace. One Senator responded to our letter.
· There will be no Skin Cancer money available.
· The Bioterrorism template has had no work done to date. There is a template from Connecticut. MHOA will use this. Area 4B is evaluating Project Ready. Dawn will coordinate MHOA’s BT work with Area 4 B’s work to avoid duplication of efforts.
· Jennifer Murphy reported to Dawn of pending camp legislation changes.
· Surveillance training has been completed and was successful.
· New members were presented and approved:
Regular members:
· Robert Casper, Jr., Health Agent, Holbrook
· Charles Cook, Jr., Health Agent, Saugus
· Frank Giacalone, Health Agent, Saugus
· Darlene O’Connor, Food Inspector, Gardner
· Daniel Rajecki, Inspector, Gardner
· James Smith, Interim Health Director, Fall River
· Alfred Sorensen, Health Officer, Univ. Mass.
· Tara Tradd, Health Inspector, Cohasset BOH

Associate members:
· Capt. Francis Barbaro, Hampden County Sheriff’s Office
· Katherine Carroll, Board Member, Chilmark BOH
· Sharon Hart, Intern, South Hadley BOH
· Charles Ketchen, Chairman, Alford BOH
· Michael Renehan, Chairman, Chilmark BOH
· MHOA has been asked to partner with the EPA and the Pioneer Valley Project on a two-year project on health issues for workers in Vietnamese nail salons. Dawn Sibor will pursue more details for a board decision at the next meeting.

ADVOCACY COMMITTEE: Robin Chapell
· Sigale, our intern, is gathering information for use as press releases, etc. for local boards of health. She is planning a series of three legislative breakfasts in February to see if this format is good for MHOA’s relationship with legislators. The pilot project will be held in the towns of Shrewsbury, Tewksbury and Walpole. The project will use $5000 to start the program and include a PowerPoint presentation of local boards of health issues and work. The project will also promote the MHOA website and keep updated on bioterrorism issues. It was moved, seconded and voted to support this program.
· Bioterrorism money will be available soon. MHOA will act as the fiscal agent for region 4A. MHOA will receive administrative costs for this service. MHOA will provide the service for a trial period (until March) and then decide if the service should continue to come from MHOA. It was moved, seconded and approved to have MHOA act as a fiscal agent for area 4A until March 2004.

DPH DIVISION OF FOOD AND DRUGS: Beth Altman
· DPH is being reorganized.
· AFDO is looking for participants/attendees at a national food security conference in North Carolina next spring.
· Food label uniformity will go to USDA authority, may affect Food Code.

DEP: John Felix
· Requests for comment on greywater regulations.
· Regular DEP training meetings will go forward in February. He asked for topics.

HOUSING ADVISORY COMMITTTEE: Lou-Ann Clement.
· Meets every six weeks. Slow review of the Housing Code.

RETIREMENT COMMITTEE: Lou-Ann Clement
· No new news. In committee.

EPI COMMITTEE: Joanne Martel
· Isolation and quarantine regs five BOH powers for quarantine.
· BOH can write order letters for quarantine.

LOCAL CAMPCITY BUILDING PROJECT COMMITTEE: Jennifer Sullivan
· Call for volunteers on the local capacity building project committee.

DEP: John Higgins
· There will be no more training for Title 5 from the State. The State wants to form out the responsibility to other organizations, like N.E. Interstate. It was moved, seconded and voted to have MHOA pursue providing Title 5 training as a partner with N.E. Interstate. There was a discussion of CEU’s for Title 5 Soil Evaluators. One question is the amount of CEU’s appropriate for BOH Soil Evaluators who also have to get CEU’s for their R.S. Status.

Bill Wall from Clivus spoke to the group about greywater regulations He asked MHOA for support of separate greywater regulations. In January the Board will comment or vote on the proposed regulations if Bill Wall sends the materials to the board before the January meeting.

Charlie Kanecki: SARS presentation available on CD. Call him for a copy.

Robin Chapell, Jane Gallahue and Linda Shea received commendations for service because they are leaving the Executive Committee.

MEHA: No report.

MAHB: No report.

The next Meeting is on January 15, 2004 from 9:30am to 12:00 pm at Newton City Hall, Room 222.

The meeting adjourned at 12:00 pm.

Respectfully Submitted,
Sharon Walker Mastenbrook, Secretary